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Streamline all communication

Keep all comments in one project so you don't have to search for updates in multiple platforms. That way you can spend more time supporting your team.

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Create your team's ideal high-level dashboard in a code-free platform to create an overview of all your work and results.

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PMO solution case for a major toy manufacturer

The Challenge:

In a large company in the toy industry, a design department needed a unified portfolio overview that showed how the department’s projects contributed to the company’s overall strategic objectives. Several departments and teams were using monday.com concurrently on projects.

The overall need was a visualization of the connection between the different projects and to further streamline their internal resource allocation. In addition, there was a desire to always have an updated budget overview for each project, team and the entire department.

Solution:

Project & Portfolio boards

At monday.com, aetys consultants set up a solution in which the customer could task manage several different projects in a series of monday.com boards.

One type of board was set up to manage projects, where employees could create tasks and indicate the type of task to visualize whether the task contributed to certain goals and key results.

At the same time, it was also possible for the different employees to show dependencies between tasks in projects and, on a more general level, show which projects were dependent on each other

All data that was entered and continuously updated on the various project boards was combined and aggregated into a single portfolio board. Here, all information entered for each project was summarized on a single line to provide quick readability and a comprehensive overview of the entire portfolio.

Resource & budget allocation

Next, it was included in the configuration which employees were responsible for the different tasks and projects. It was also estimated how long the task would take and in what time period it would be completed.
A number of columns for budgeting and accounting were also set up so that it was possible to display at task level:

1) The expected budget.

2) The actual cost.

3) The available budget.

This was also visualized in a dashboard. The dashboard also showed how much each employee was allocated overall, as well as how much of the department’s budget had been allocated to each team and project respectively.

Debriefing

Finally, a series of dashboards were configured for reporting. Here, the status of each project’s progress was visualized, along with the tasks that had been given the indicator as either key results or milestones. This is because these tasks were critical to achieving the organization’s strategic goals.

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Our monday.com services

As a certified monday.com partner, aety offers a wide range of product training, consulting and implementation services customized to your business goals.

Licensing, product consulting and implementation

We will work with you to map out all your internal processes and workflows to ensure you get exactly what you need and structure your monday.com account accordingly. With hands-on implementation, we will continuously create customized solutions to meet your changing needs.

Onboarding and training

We facilitate onboarding and training sessions for teams to ensure seamless adoption and value gain from day one. We will demonstrate how each team can customize workflows and boards to meet and exceed their unique business goals.

Custom development and monday.com sapps

With deep insight into both monday.com and your business needs, we develop custom monday apps, including views, automations, widgets and integrations with other tools in your organization.

Learn more about how you can integrate monday.com into your organization by contacting our monday team

    Get in touch with our Account Executive

    Kirstine Danielsen

    Tel: +45 24 82 71 15
    Mail: khd@aety.io

    You can also try the platform on your own for 14 days – completely free and without obligation

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